Careers & Education

A good resignation letter

By Ryan Walters
Info Guru, Catalogs.com

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A good resignation letter is important, so that you manage the process of leaving a job properly and professionally.
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A sample of a good resignation letter

Every sample of a good resignation letter shows how it's very important to keep the letter positive; in other words, always leave friends behind, not enemies. Try to behave with compassion and humanity, even if the other side doesn't. Also by keeping a resignation letter positive you avoid risk of libel or defamation, which carry potential legal liabilities for employee and employer.

A positive resignation letter also increases the likelihood that your boss will provide a good reference for you if you need one; and, as a general rule, the more support you need from your boss then the more positive and appreciative you should be. As a general rule, give verbal notification of your resignation first, and then follow-up with a confirmation resignation letter, with a copy to your Human Resource department or equivalent. Obviously, if the thought of having this discussion face-to-face worries you, then don't do it - just write the letter.

Certain contracts of employment state how resignation notice should be given - particularly how given and to whom. So, if your contract states a procedure for resignation take note accordingly. Resignation letters should be printed on a headed note-paper or a sheet of paper showing your home address (normally positioned top-right corner or top-centre). Resignations should ideally be delivered by hand; avoid sending by fax or email as these are not good methods of resigning or terminating contracts. If you resign verbally (assuming you do not wish later to withdraw it) you must confirm the resignation in writing. Failing to do so could leave you vulnerable to losing certain rights if you then leave the job you could be dismissed without notice due to failing to show up for work, on the basis that you had not formally resigned.

Here are some resignation letter tips that should be incorporated an any sample of a good resignation letter. that may impact your future job prospects: • Your resignation letter may be read by future employers. Since your resignation letter will be the final document in your company's personnel file, it will be the first document seen when a future employer calls for a reference or if you reapply at your company.

• Maintain a good relationship with your employer and associates

• Show enthusiasm and appreciation for the work have done

• Emphasize what you have contributed

• Highlight your skills

• Fix all spelling errors and typos in your resignation letter

• Clarity and simplicity are important - just say what is relevant and no more. Do not take the opportunity to tell the employer all the things you'd do differently or would change about the organization given the chance. If they want to know how you feel they'll hold an exit interview, which is the place for feedback, not the resignation letter.

Here's a sample of a good resignation letter:



Dear manager name - eg., Mr Smith, or first name if appropriate)

Please accept this as formal notice of my resignation from the position of (your job title and site/department/division as applicable), with effect from (normally date of the letter or receipt of letter - check your contract - if in doubt refer to date of letter).

In accordance with my contract of employment I am happy to continue to work until (date that your employment ceases according to notice period, calculated from your stated effective date of resignation).

(This part is optional:) While I believe that I am moving for good reasons, I am sorry to leave, and I thank you for your support during my time with the company, which I have found enjoyable and fulfilling.

(And if applicable:) Please let me know the arrangements for handing back equipment, company car, etc, and handing over outstanding work and responsibilities.

Yours sincerely etc.



Here another sample of a good resignation letter when you are not able, or firmly do not wish, to work your notice period.

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Name, Position, Organization Name and Address (each on a separate line)

Date

Dear (manager name - eg., Mr Smith, or first name if appropriate)

Please accept this as formal notice of my resignation from the position of (your job title and site/department/division as applicable), with effect from (normally date of the letter or receipt of letter - check your contract - if in doubt refer to date of letter).

I realize that my contract of employment requires me to work until (date that your employment ceases according to notice period, calculated from your stated effective date of resignation), however I'd be grateful to be released earlier on (date that you actually need to leave), and will assume that this is acceptable unless you inform me to the contrary.

(This part is optional:) While I believe that I am moving for good reasons, I am sorry to leave, and I thank you for your support during my time with the company, which I have found enjoyable and fulfilling.

(And if applicable:) Please let me know the arrangements for handing back equipment, company car, etc, and handing over outstanding work and responsibilities.

Yours sincerely etc.

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